The role of company secretary Singapore is specific and is clearly stated in their Company Law. Hence, as someone who is pursuing this role, workload and expectations are clearly specified.
Responsibilities Of Company Secretary Singapore
Their responsibilities are clearly stipulated in the Company Law of Singapore, and to provide you with a clear description of each work, below is a guideline you can refer to:
- Statutory registers
He or she is responsible for updating and maintaining the company’s register of charges, register of members, register of shareholders etc. They should not fail under this category and should make sure that all responsibilities under this criterion are achieved on time or else, the entire business/company will experience delays in operations.
- Custody of company’s seal
It is his or her responsibility to use the company’s seal properly at all times. Guarding the company’s seal to its best and right intention is something that the company secretary Singapore should do.
- Preparing notice and agenda of meetings
He or she is required to notify all members of the board and shareholders about the specifics of the meeting, including the date and time. He/she will prepare the agenda, together with the Chief Executive Officer (CEO) and will arrange the meeting afterwards. He/she should work on this responsibility as accurate as possible.
- Company constitution
It is his/her responsibility to guard and oversee the company and its directors are working towards the constitution dictated by the company. He/she will notify anyone losing track to keep everyone on the same page at all times.
- Account preparation
It is his/her duty to keep the company’s accounting within the rules & regulations. He or she is also responsible for filing the financial statement of the company with ACRA.
- Company’s identity
It is his/her responsibility to see to it that notices, documents, company correspondences and business letters have the name of their company and their UID number in the clearest manner possible.
- Minutes of the meeting
He/she will prepare minutes of the meetings and ensure that all information in it is clear and precise. She will keep them in a safe file for future reference.
- Insurance for the entire company
It is part of his/her task to ensure that everyone, directors, officers, the rest of the staffs and the company are insured.
The responsibilities stated above are just some of their responsibilities, there are more to that. The importance of their role should not be in any way disregarded.